A Quick Glance

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    Attach files to your email attachments through OneDrive

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    The Focused Inbox for Important emails

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    Clutter Inbox for ignored emails

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    Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook has widely used email applications used by lots of professionals across the world. MS Outlook 2016 provides better communication, search capabilities, organisation,  and social networking features. In this course, delegates will learn the four major mechanisms of Outlook which includes email, calendars, contacts,  and tasks aiming at what is important is easier than ever. 

Delegates will learn to manage their contacts and calendar using Outlook. Delegates will learn to sort the emails into folders or forward them according to selected criteria. Outlook has a feature of junk filtering which helps us to secure our emails by blocking the external content like web bugs.

Who should take this course

This course is beneficial for professionals such as:

  • Engineering/ Managers Graduates
  • Managers
  • Entrepreneurs
  • Accountants
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Prerequisites

No prerequisites are mandatory to attend this course

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What Will You Learn

  • Manage tasks and make notes
  • Add signatures and apply themes
  • Attaching files and inserting illustrations to emails
  • Use flags, categories, and folders to organise emails in Outlook
  • User multiple accounts
  • Learn to use Address Book
  • Manage Contacts in Outlook
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What's included

  Course Overview

In Microsoft Outlook 2016 training course, delegates will understand the user interface of Outlook to use several features of email communication in the organisation.

Delegates will also learn to manage the meetings and appointments. Outlook 2016 has got new feature known as Clutter which allows moving the ignored emails to Clutter and keeps the Inbox clean.

 

Benefits of Outlook 2016

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  Course Content

Getting Started with Outlook 2016

  • Navigate the Outlook user Interface
  • Work with Messages
  • Access Outlook Help
  • Format Messages
  • Add Recipients of messages
  • Check Spelling and Grammar
  • Format Message Content

Working Attachments and Illustrations

  • Attach Files and Items
  • Add Illustrations to Messages
  • Manage Automatic Message Content

Customise Message Options

  • Customise Reading Options
  • Track Messages
  • Recall and Resend Messages

Modify Messages and Setting Global Options

  • Insert Advanced Characters and Objects
  • Modify Message Settings, and Properties
  • Configuration of Global Outlook Options
  • Managing and search Messages

Sort emails

  • Use Filters
  • Use Junk Mail Filter to Manage Messages
  • Manage Your Mailbox

Schedule a Meeting

  • Reply to Meeting Request
  • Propose New Meeting Time
  • Track response to Meeting
  • Update and Cancel of Meeting Request
  • Print Calendar

Using Rules

  •  Automatic Replies of email
  • Use Rules Wizard to create rules

Manage Incoming Messages

  • Manage Views in  Inbox
  • Delete and Ignore ConversationIngonore
  • Manage Junk Emails

Managing Activities Using Tasks

  • Manage Tasks
  • Make notes

Calendar Settings

  • Set Advanced options of Calendar
  • Create and Manage Additional Calendars
  • Handle Responses for Meeting

 Sharing of Workplaces with Others

  • Delegate Access to Mail Folders
  • Share Calendar and contacts

 Manage Outlook Data Files

  • Use Archive to Manage Mailbox Size
  • Backup of Outlook Items
  • Change Data File Settings

 Organise Messages

  • Mark Messages
  • Organise Messages Using Folders

 Managing Your Contacts

  • Create Contacts
  • Edit Contacts
  • View and Printing Contacts

Work with the Calendar

  • View the Calendar
  • Create Appointments
  • Schedule Meetings
  • Print the Calendar

Work with Tasks and Notes

  • Create Tasks
  • Create Notes
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Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1

Switch to the Mail

Ctrl+2

Switch to the Calendar

Ctrl+3

Switch to the Contacts

Ctrl+4

Switch to the Tasks

Ctrl+5

Switch to the Notes

Ctrl+6

Switch to Folder List in Navigation Pane

Ctrl+7

Switch to the Shortcuts

Ctrl+Period / Ctrl+Comma

Switch to next or previous message

Ctrl+Shift+Tab or Shift+Tab

Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar

F6

Move between  Outlook window,  smaller panes in  Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon

Ctrl+Tab

Move around message header lines in Folder Pane or an open message

Arrow Keys

Move around  within  Folder Pane

Ctrl+Y

Go to different folder

Ctrl+E or F3

Go to Search box

Alt+Arrow Up or Ctrl+, or Alt+Page Up

In Reading Pane, go to  the previous message

Space / Shift+Space

In Reading Pane, page down/up through text

Arrow Left Arrow Right

Collapse or expand a group in the email message list, respectively

Alt+B or Alt+Arrow Left

Go back to the  previous view

Alt+Arrow Right

Go forward to next view in main Outlook window

Ctrl+Shift+W

Select the InfoBar

Ctrl+S or Shift+F12

Save (except in Tasks)

Alt+S

To Save and close

F12

To Save as

Ctrl+Z or Alt+Backspace

Undo

Ctrl+D

Delete an item

Ctrl+P

Print

Ctrl+Shift+Y

To Copy an item

Ctrl+Shift+V

To Move an item

Ctrl+K

To Check names

F7

To Check spelling

Ctrl+Shift+G

To Flag for follow-up

Ctrl+F

Forward

Alt+S

Send or post or invite all

F2

Enable editing in a field

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

For Right align text

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+C

Create a contact

Ctrl+Shift+L

Create a contact group

Ctrl+Shift+X

Create a fax

Ctrl+Shift+E

Create a folder

Ctrl+Shift+Q

Create a meeting request

Ctrl+Shift+M

Create a message

Ctrl+Shift+N

Create  note

Ctrl+Shift+H

Create MS Office document

Ctrl+Shift+S

Post to folder

Ctrl+T

Post a reply in folder

Ctrl+Shift+P

Create Search Folder

Ctrl+Shift+K

Create task

Ctrl+Shift+U

Create  task request

Ctrl+Shift+I

Switch to an Inbox

Ctrl+Shift+O

Switch to aOutbox

Alt+M

Choose the account to send email

Ctrl+K

Check Names

Alt+S

To Send

Ctrl+R

Reply to message

Ctrl+Shift+R

Reply all to message

Ctrl+Alt+R

Reply with meeting request

Ctrl+F

Forward a message

Ctrl+Alt+J

Mark a message as not junk

Ctrl+Shift+I

Display blocked external content (in a message)

Ctrl+Shift+S

Post to folder

Ctrl+Shift+N

Apply Normal style

Ctrl+M or F9

Check for new messages

Arrow Up

Go to the previous message

Arrow Down

Go to next message

Ctrl+N

Create a message

Ctrl+Shift+M

Create a message

Ctrl+O

Open received message

Ctrl+Shift+D

Delete and Ignore Conversation

Ctrl+Shift+B

Open  Address Book

Insert

Add Quick Flag to an unopened message

Ctrl+Shift+G

Display Flag for Follow Up dialogue box

Ctrl+Q / Ctrl+U

Mark as read or unread

Ctrl+Shift+W

Open tMail Tip in selected message

F4

Find or replace

Shift+F4

Find next

Ctrl+Enter

Send

Ctrl+P

Print

Ctrl+F

Forward

Ctrl+Alt+F

Forward as attachment

Alt+Enter

Show the properties for the selected item

Ctrl+Shift+U

Create a multimedia message

Ctrl+Alt+M

Mark for Download

Ctrl+Alt+U

Remove Mark for Download

Ctrl+B

Display Send  or Receive progress

Ctrl+N

Create an appointment

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+Q

Create  meeting request

Ctrl+F

Forward an appointment

Ctrl+R

Reply to meeting request with message

Ctrl+Shift+R

Reply All to meeting request with message

Alt+1

Show 1 day in calendar

Alt+2

Show 2 days in calendar

Alt+3

Show 3 days in calendar

Alt+3

Show 4 days in calendar

Alt+5

Show 5 days in calendar

Alt+6

Show 6 days in  calendar

Alt+7

Show 7 days in calendar

Alt+8

Show 8days in calendar

Alt+9

Show 9 days in calendar

Alt+0

Show 10 days in calendar

Ctrl+G

Go to a date

Alt+= or Ctrl+Alt+4

Switch to Month view

Ctrl+Arrow Right / Ctrl+Arrow Left

Go to the next or previous day

Alt+Arrow Down / Alt+Arrow Up

Go to the next or previous week

Alt+Page Down / Alt+Page Up

Go to the next or previous month

Alt+Home / Alt+End

Go to the start or end of  week

Alt+- or Ctrl+Alt+3

Switch to Full Week view

Ctrl+Alt+2

Switch to Work Week view

Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.

Go to previous or next appointment

Ctrl+G

Set up recurrence for an open appointment or meeting



Microsoft Outlook 2016 Introduction Enquiry

 

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Reach us at +44 1344 961530 or info@pentagonit.co.uk for more information.

About Carlisle

Carlisle, a city in Cumbria, is also the managerial centre of the City of Carlisle region in North West England. It is the main settlement in the county of Cumbria and helps as the managerial centre for both Carlisle City Council and Cumbria County Council. At the time of the 2001 survey, the population of Carlisle was 71,773. In 2011, the city's population had increased to 75,306, with 107,524 in the wider city.

The early history of Carlisle is noticeable as a Roman payment, recognised to serve the forts on Hadrian's Wall. In the Middle Ages, because of its nearness to the Realm of Scotland, Carlisle industrialised meaningfully. The armed stranglehold, Carlisle Castle, was built in 1092 by William Rufus, and once added as a custodial for Mary, Queen of Scots. The castle now relatives the Duke of Lancaster's Regiment and the Border Regiment Museum. In the 12th century, Henry I allowed the building of a priory in Carlisle. The town produced the rank of a city when its diocese was formed in 1133, and the cloister industrialised Carlisle Cathedral.

Governance:

Carlisle has detained city status since the Middle Ages. Also, it kept its status as an area constituency or governmental borough for centuries, at one time returning two MPs. In 1835 it became a municipal borough and was later upgraded to a  borough status in 1914. The city's boundaries have changed several times since 1835 the final time in 1974. 

The municipal area surrounded many parts of parishes which were combined into a single civil parish of Carlisle in 1904. The currently present urban area is considered as an unparished area. Carlisle had in 2002 made an unsuccessful attempt to grow to a Lord Mayoralty. An iconic building that stands tallest in Carlisle may be demolished, and the area nearby to it rehabilitated.

Climate:

Carlisle practices an oceanic climate. In January 2005 Carlisle was hit by strong wind storms and torrential rains. On Saturday 8 January 2005 all roads into Carlisle were shut owed to severe flooding, the worst since 1822, which produced three deaths. Less severe but still significant flooding occurred in 2009, but due to Storm Desmond. Carlisle experienced even worse flooding than 2005 between Friday 4 and Sunday 6 December 2015. During this time, nearly 36 hours of nonstop precipitation broke flood defences. This left several areas submerged including Bitts Park, Hardwicke Circus and Warwick Road. This left the famous Sands Centre, stranded from the rest of the city. As several other areas of Cumbria were also severely pretentious, all trains to Scotland were postponed forever. The trains on the West Coast Principal went no further than Preston. Prime Minister David Cameron stayed the city on 7 December 2015 to measure the damage.

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