A Quick Glance

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    Schedule your meetings

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    Manage different accounts on MS Outlook

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    Clutter Inbox for ignored emails

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    Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook training is planned for delegates who have very less knowledge of the Microsoft Outlook 2016 users who want to learn the concepts covered in this course in the 2016 interface.

Delegates will use Outlook to manage your email communications, including write, customise message response options, manage contact information, schedule appointments and meetings; schedule tasks and create notes, read, and respond to emails; and organise your mail.

Who should take this course

This course is beneficial for professionals such as:

  • Engineering Graduates
  • Accountants
  • Management Graduates
  • Managers
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Prerequisites

Delegates must have completed Microsoft Outlook 2016 Introduction.

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What Will You Learn

  • Attaching files and inserting illustrations to emails
  • Use flags, categories, and folders to organise emails in Outlook
  • User multiple accounts
  • Work with tasks and notes
  • Work with signatures and themes
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What's included

  Course Overview

As we know in this modern era Email has become one of the most frequently used methods of communication, whether it is used for personal, business or Professionally communications.

The Microsoft Outlook 2016 Advanced course which is a final step in this list of Outlook courses and comes after the Introduction level course, introduces many new features of Outlook 2016 such as setting permissions on OneDrive email attachments, touch features, tablet-rotation, clutter inbox and using the Exchange server account.

reason to upgrade MS Outlook 2016

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  Course Content

Working with Tasks and Notes

  • Create a Task
  • Print a Task
  • Update a Task
  • Search for Tasks
  • Assign a Task
  • Reply to a Task Request
  • Track Tasks
  • Change Your Task View

Using Signature and Themes

  • Create Signatures and Themes
  • Automatically Add a Signature to Messages
  • Modify a Signature
  • Format Outgoing Messages
  • Build and apply a Theme

New Features in Outlook 2016

  • Groups in Outlook
  • Improved Searching
  • The Clutter Feature
  • Automating Message Management

Modifying Messages and Setting Global Options

  • Insert Advanced Characters and Objects
  • Modify Message Settings and Options
  • Configure Global Outlook Options
  • Customise the Outlook Interface

Working with Multiple Email Accounts

  • Setting Up Multiple Accounts in Outlook
  • Send Emails from Different Accounts
  • POP vs. IMAP Email Programs

Managing Your Inbox

  • Search for Messages
  • Create Search Folders
  • Add New Local Folders
  • Move Messages between Folders
  • Group Your Mailbox Items
  • Filter Messages
  • Organize Messages
  • Set up and manage Rules
  • Use Automatic Replies
  • Use the Rules Wizard to Organise Messages
  • Create and Use Quick Steps

Managing Contacts

  • Import and Export Contacts
  • Use Electronic Business Cards
  • Forward Contacts

Managing Outlook Data Files

  • Use Archiving to Manage Mailbox Size
  • Back Up Outlook Items
  • Change Data File Settings
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Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1

Switch to the Mail

Ctrl+2

Switch to the Calendar

Ctrl+3

Switch to the Contacts

Ctrl+4

Switch to the Tasks

Ctrl+5

Switch to the Notes

Ctrl+6

Switch to Folder List in Navigation Pane

Ctrl+7

Switch to the Shortcuts

Ctrl+Period / Ctrl+Comma

Switch to next or previous message

Ctrl+Shift+Tab or Shift+Tab

Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar

F6

Move between  Outlook window,  smaller panes in  Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon

Ctrl+Tab

Move around message header lines in Folder Pane or an open message

Arrow Keys

Move around  within  Folder Pane

Ctrl+Y

Go to different folder

Ctrl+E or F3

Go to Search box

Alt+Arrow Up or Ctrl+, or Alt+Page Up

In Reading Pane, go to  the previous message

Space / Shift+Space

In Reading Pane, page down/up through text

Arrow Left Arrow Right

Collapse or expand a group in the email message list, respectively

Alt+B or Alt+Arrow Left

Go back to the  previous view

Alt+Arrow Right

Go forward to next view in main Outlook window

Ctrl+Shift+W

Select the InfoBar

Ctrl+S or Shift+F12

Save (except in Tasks)

Alt+S

To Save and close

F12

To Save as

Ctrl+Z or Alt+Backspace

Undo

Ctrl+D

Delete an item

Ctrl+P

Print

Ctrl+Shift+Y

To Copy an item

Ctrl+Shift+V

To Move an item

Ctrl+K

To Check names

F7

To Check spelling

Ctrl+Shift+G

To Flag for follow-up

Ctrl+F

Forward

Alt+S

Send or post or invite all

F2

Enable editing in a field

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

For Right align text

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+C

Create a contact

Ctrl+Shift+L

Create a contact group

Ctrl+Shift+X

Create a fax

Ctrl+Shift+E

Create a folder

Ctrl+Shift+Q

Create a meeting request

Ctrl+Shift+M

Create a message

Ctrl+Shift+N

Create  note

Ctrl+Shift+H

Create MS Office document

Ctrl+Shift+S

Post to folder

Ctrl+T

Post a reply in folder

Ctrl+Shift+P

Create Search Folder

Ctrl+Shift+K

Create task

Ctrl+Shift+U

Create  task request

Ctrl+Shift+I

Switch to an Inbox

Ctrl+Shift+O

Switch to aOutbox

Alt+M

Choose the account to send email

Ctrl+K

Check Names

Alt+S

To Send

Ctrl+R

Reply to message

Ctrl+Shift+R

Reply all to message

Ctrl+Alt+R

Reply with meeting request

Ctrl+F

Forward a message

Ctrl+Alt+J

Mark a message as not junk

Ctrl+Shift+I

Display blocked external content (in a message)

Ctrl+Shift+S

Post to folder

Ctrl+Shift+N

Apply Normal style

Ctrl+M or F9

Check for new messages

Arrow Up

Go to the previous message

Arrow Down

Go to next message

Ctrl+N

Create a message

Ctrl+Shift+M

Create a message

Ctrl+O

Open received message

Ctrl+Shift+D

Delete and Ignore Conversation

Ctrl+Shift+B

Open  Address Book

Insert

Add Quick Flag to an unopened message

Ctrl+Shift+G

Display Flag for Follow Up dialogue box

Ctrl+Q / Ctrl+U

Mark as read or unread

Ctrl+Shift+W

Open tMail Tip in selected message

F4

Find or replace

Shift+F4

Find next

Ctrl+Enter

Send

Ctrl+P

Print

Ctrl+F

Forward

Ctrl+Alt+F

Forward as attachment

Alt+Enter

Show the properties for the selected item

Ctrl+Shift+U

Create a multimedia message

Ctrl+Alt+M

Mark for Download

Ctrl+Alt+U

Remove Mark for Download

Ctrl+B

Display Send  or Receive progress

Ctrl+N

Create an appointment

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+Q

Create  meeting request

Ctrl+F

Forward an appointment

Ctrl+R

Reply to meeting request with message

Ctrl+Shift+R

Reply All to meeting request with message

Alt+1

Show 1 day in calendar

Alt+2

Show 2 days in calendar

Alt+3

Show 3 days in calendar

Alt+3

Show 4 days in calendar

Alt+5

Show 5 days in calendar

Alt+6

Show 6 days in  calendar

Alt+7

Show 7 days in calendar

Alt+8

Show 8days in calendar

Alt+9

Show 9 days in calendar

Alt+0

Show 10 days in calendar

Ctrl+G

Go to a date

Alt+= or Ctrl+Alt+4

Switch to Month view

Ctrl+Arrow Right / Ctrl+Arrow Left

Go to the next or previous day

Alt+Arrow Down / Alt+Arrow Up

Go to the next or previous week

Alt+Page Down / Alt+Page Up

Go to the next or previous month

Alt+Home / Alt+End

Go to the start or end of  week

Alt+- or Ctrl+Alt+3

Switch to Full Week view

Ctrl+Alt+2

Switch to Work Week view

Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.

Go to previous or next appointment

Ctrl+G

Set up recurrence for an open appointment or meeting



Microsoft Outlook 2016 Advanced Enquiry

 

Enquire Now


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Reach us at +44 1344 961530 or info@pentagonit.co.uk for more information.

About Coventry

Coventry is a metropolitan area in the West Midlands, England. Historically part of Warwickshire, Coventry is the 9th largest city in England and the 12th largest in the United Kingdom. It is the second largest city in the West Midlands region, after Birmingham, with a populace of 345,385 in 2015. Coventry is 95 much north-west of central London, 19 miles east-south-east of Birmingham, 24 miles south-west of Leicester and 11 miles north of Warwick. Coventry Cathedral was constructed after the annihilation of the 14th-century cathedral church of Saint Michael by the German Luftwaffe in the Coventry Blitz of 14 November 1940. Coventry motor companies have donated meaningfully to the British motor industry. The city has two universities, Coventry University in the City Centre and the University of Warwick on the southern outskirts.

Areas of Interest:

Cathedral:

St. Michael's Church is Coventry's best-known landmark and visitor place. The 14th-century church was hugely demolished by German bombing during the Second World War, part only the outer walls and spire. At 300 feet above, the spire of St. Michael's is appealed to be the third tallest church spire in England, after Salisbury and Norwich. Due to the architectural design, it lived the destruction of the rest of the cathedral. The new Coventry Cathedral was opened in 1962 next to the ruins of the old. It was reproduced by Sir Basil Spence. The cathedral covers the tapestry Christ in Glory by Graham Sutherland.

Cultural Institution:

The Herbert Art Gallery and Museum is one of the largest cultural organisations in Coventry. Another visitor attraction in the City Centre is the Coventry Transport Museum, which has the main group of British-made road vehicles in the world. The museum established a refurbishment in 2004 which comprised the creation of a new arrival as part of the city's Phoenix Initiative project. It was a finalist for the 2005 Gulbenkian Prize. About four miles from the City Centre and just outside Coventry in Baginton is the Lunt Fort, a reconstructed Roman fort on its original site. The Midland Air Museum is located just within the border of Coventry on land head-to-head to Coventry Airport and near Baginton.

Red Major Improvements endure renewing the City Centre. The Phoenix Initiative, which was deliberated by MJP Architects, stretched the final shortlist for the 2004 RIBA Stirling Prize and has now gained a total of 16 separate awards. It was available in the book ‘Phoenix: Architecture/Art/Regeneration' in 2004. Further major developments are potentially afoot, chiefly the Swanswell Project, which is envisioned to deepen Swanswell Pool and link it to Coventry Canal Basin, joined with the creation of an urban marina and a wide Parisian-style avenue. A possible second phase of the Phoenix Inventiveness is also in the offing, though both of these plans are still on the drawing-board. On 16 December 2007, IKEA's first city-centre store in the UK was opened, in Coventry.

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