A Quick Glance

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    Schedule your meetings

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    Manage different accounts on MS Outlook

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    Clutter Inbox for ignored emails

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    Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook training is planned for delegates who have very less knowledge of the Microsoft Outlook 2016 users who want to learn the concepts covered in this course in the 2016 interface.

Delegates will use Outlook to manage your email communications, including write, customise message response options, manage contact information, schedule appointments and meetings; schedule tasks and create notes, read, and respond to emails; and organise your mail.

Who should take this course

This course is beneficial for professionals such as:

  • Engineering Graduates
  • Accountants
  • Management Graduates
  • Managers
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Prerequisites

Delegates must have completed Microsoft Outlook 2016 Introduction.

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What Will You Learn

  • Attaching files and inserting illustrations to emails
  • Use flags, categories, and folders to organise emails in Outlook
  • User multiple accounts
  • Work with tasks and notes
  • Work with signatures and themes
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What's included

  Course Overview

As we know in this modern era Email has become one of the most frequently used methods of communication, whether it is used for personal, business or Professionally communications.

The Microsoft Outlook 2016 Advanced course which is a final step in this list of Outlook courses and comes after the Introduction level course, introduces many new features of Outlook 2016 such as setting permissions on OneDrive email attachments, touch features, tablet-rotation, clutter inbox and using the Exchange server account.

reason to upgrade MS Outlook 2016

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  Course Content

Working with Tasks and Notes

  • Create a Task
  • Print a Task
  • Update a Task
  • Search for Tasks
  • Assign a Task
  • Reply to a Task Request
  • Track Tasks
  • Change Your Task View

Using Signature and Themes

  • Create Signatures and Themes
  • Automatically Add a Signature to Messages
  • Modify a Signature
  • Format Outgoing Messages
  • Build and apply a Theme

New Features in Outlook 2016

  • Groups in Outlook
  • Improved Searching
  • The Clutter Feature
  • Automating Message Management

Modifying Messages and Setting Global Options

  • Insert Advanced Characters and Objects
  • Modify Message Settings and Options
  • Configure Global Outlook Options
  • Customise the Outlook Interface

Working with Multiple Email Accounts

  • Setting Up Multiple Accounts in Outlook
  • Send Emails from Different Accounts
  • POP vs. IMAP Email Programs

Managing Your Inbox

  • Search for Messages
  • Create Search Folders
  • Add New Local Folders
  • Move Messages between Folders
  • Group Your Mailbox Items
  • Filter Messages
  • Organize Messages
  • Set up and manage Rules
  • Use Automatic Replies
  • Use the Rules Wizard to Organise Messages
  • Create and Use Quick Steps

Managing Contacts

  • Import and Export Contacts
  • Use Electronic Business Cards
  • Forward Contacts

Managing Outlook Data Files

  • Use Archiving to Manage Mailbox Size
  • Back Up Outlook Items
  • Change Data File Settings
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Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1

Switch to the Mail

Ctrl+2

Switch to the Calendar

Ctrl+3

Switch to the Contacts

Ctrl+4

Switch to the Tasks

Ctrl+5

Switch to the Notes

Ctrl+6

Switch to Folder List in Navigation Pane

Ctrl+7

Switch to the Shortcuts

Ctrl+Period / Ctrl+Comma

Switch to next or previous message

Ctrl+Shift+Tab or Shift+Tab

Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar

F6

Move between  Outlook window,  smaller panes in  Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon

Ctrl+Tab

Move around message header lines in Folder Pane or an open message

Arrow Keys

Move around  within  Folder Pane

Ctrl+Y

Go to different folder

Ctrl+E or F3

Go to Search box

Alt+Arrow Up or Ctrl+, or Alt+Page Up

In Reading Pane, go to  the previous message

Space / Shift+Space

In Reading Pane, page down/up through text

Arrow Left Arrow Right

Collapse or expand a group in the email message list, respectively

Alt+B or Alt+Arrow Left

Go back to the  previous view

Alt+Arrow Right

Go forward to next view in main Outlook window

Ctrl+Shift+W

Select the InfoBar

Ctrl+S or Shift+F12

Save (except in Tasks)

Alt+S

To Save and close

F12

To Save as

Ctrl+Z or Alt+Backspace

Undo

Ctrl+D

Delete an item

Ctrl+P

Print

Ctrl+Shift+Y

To Copy an item

Ctrl+Shift+V

To Move an item

Ctrl+K

To Check names

F7

To Check spelling

Ctrl+Shift+G

To Flag for follow-up

Ctrl+F

Forward

Alt+S

Send or post or invite all

F2

Enable editing in a field

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

For Right align text

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+C

Create a contact

Ctrl+Shift+L

Create a contact group

Ctrl+Shift+X

Create a fax

Ctrl+Shift+E

Create a folder

Ctrl+Shift+Q

Create a meeting request

Ctrl+Shift+M

Create a message

Ctrl+Shift+N

Create  note

Ctrl+Shift+H

Create MS Office document

Ctrl+Shift+S

Post to folder

Ctrl+T

Post a reply in folder

Ctrl+Shift+P

Create Search Folder

Ctrl+Shift+K

Create task

Ctrl+Shift+U

Create  task request

Ctrl+Shift+I

Switch to an Inbox

Ctrl+Shift+O

Switch to aOutbox

Alt+M

Choose the account to send email

Ctrl+K

Check Names

Alt+S

To Send

Ctrl+R

Reply to message

Ctrl+Shift+R

Reply all to message

Ctrl+Alt+R

Reply with meeting request

Ctrl+F

Forward a message

Ctrl+Alt+J

Mark a message as not junk

Ctrl+Shift+I

Display blocked external content (in a message)

Ctrl+Shift+S

Post to folder

Ctrl+Shift+N

Apply Normal style

Ctrl+M or F9

Check for new messages

Arrow Up

Go to the previous message

Arrow Down

Go to next message

Ctrl+N

Create a message

Ctrl+Shift+M

Create a message

Ctrl+O

Open received message

Ctrl+Shift+D

Delete and Ignore Conversation

Ctrl+Shift+B

Open  Address Book

Insert

Add Quick Flag to an unopened message

Ctrl+Shift+G

Display Flag for Follow Up dialogue box

Ctrl+Q / Ctrl+U

Mark as read or unread

Ctrl+Shift+W

Open tMail Tip in selected message

F4

Find or replace

Shift+F4

Find next

Ctrl+Enter

Send

Ctrl+P

Print

Ctrl+F

Forward

Ctrl+Alt+F

Forward as attachment

Alt+Enter

Show the properties for the selected item

Ctrl+Shift+U

Create a multimedia message

Ctrl+Alt+M

Mark for Download

Ctrl+Alt+U

Remove Mark for Download

Ctrl+B

Display Send  or Receive progress

Ctrl+N

Create an appointment

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+Q

Create  meeting request

Ctrl+F

Forward an appointment

Ctrl+R

Reply to meeting request with message

Ctrl+Shift+R

Reply All to meeting request with message

Alt+1

Show 1 day in calendar

Alt+2

Show 2 days in calendar

Alt+3

Show 3 days in calendar

Alt+3

Show 4 days in calendar

Alt+5

Show 5 days in calendar

Alt+6

Show 6 days in  calendar

Alt+7

Show 7 days in calendar

Alt+8

Show 8days in calendar

Alt+9

Show 9 days in calendar

Alt+0

Show 10 days in calendar

Ctrl+G

Go to a date

Alt+= or Ctrl+Alt+4

Switch to Month view

Ctrl+Arrow Right / Ctrl+Arrow Left

Go to the next or previous day

Alt+Arrow Down / Alt+Arrow Up

Go to the next or previous week

Alt+Page Down / Alt+Page Up

Go to the next or previous month

Alt+Home / Alt+End

Go to the start or end of  week

Alt+- or Ctrl+Alt+3

Switch to Full Week view

Ctrl+Alt+2

Switch to Work Week view

Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.

Go to previous or next appointment

Ctrl+G

Set up recurrence for an open appointment or meeting



Microsoft Outlook 2016 Advanced Enquiry

 

Enquire Now


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Reach us at +44 1344 961530 or info@pentagonit.co.uk for more information.

About London

Capital of the most populous city of England, London, is located on River Thames in the south east island of Great Britain. London came into being as Londonium in AD 43 when the Romans invaded it. However, it lasted only for 18 years before being burnt down by Queen Boudica. Londonium, prospered in AD 100 as the capital of the Roman province of Brittania. After the collapse of the Romans in the 5th Century, London was no more a capital city. However, passing through different ages, London had become the largest town of England by the 11th Century. In the modern times, London shot to fame becoming the world's biggest city during 1831 to 1925.

 Tourism

 London, known to be one of the best tourist spots the worldover, is ranked the most visited city in 2015 with over 65 million visitors. It also ranks among the top places in the world as far as cross-border spending is concerned. The total expenditure is estimated at US$20.23 billion as in 2015. Tourism is one of London's prime industries. It employed around 350,000 full-time workers in 2003, and the city accounts for 54% of all inbound visitor spending in the UK. As of 2016, London is the world top city destination as ranked by TripAdvisor users

In 2015, the top most-visited attractions in UK were all in London. The top 10 most visited attractions were:

  • Tate Modern
  • The British Museum
  • Tower of London
  • The National Gallery
  • Southbank Centre
  • Victoria and Albert Museum (South Kensington)
  • Natural History Museum (South Kensington)
  • Science Museum
  • Somerset House
  • National Portrait Gallery

The number of hotel rooms which has been growing every year stood at 138,769 in 2015.

Transport

 Airports

  • London Heathrow Airport
  • Gatwick Airport
  • Stansted Airport
  • London City Airport
  • London Southend Airport

 Rail

  • The London Underground, or the Tube, is the oldest and second longest metro system in the world.
  • The Docklands Light Railway  which opened in 1987 is a local metro system. It makes use of small  tram-type vehicles which happen to serve the Docklands, Greenwich and 

Education

Primary and Secondary

The majority of primary as well as high schools are controlled by London boroughs. So are the  further-education colleges in London. Some are also  state-funded. London is also having a number of private schools and colleges.

Tertiary Education

London is known as a  centre of higher education teaching and research. According to studies and research, London has the maximum number of higher education institutes in Europe. London was ranked as having the greatest concentration of top class universities in the world for the years 2015-16. London has an international student population of around 110,000 which is deemed to be larger than any other city in the world. Pricewaterhouse Coopers report termed London as the global capital of higher education.

 

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